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NOC Code: NOC Code: 1226 Occupation: Special Events Co-ordinators and Special Events Managers
Occupation Description: Occupation Description:
Conference and event planners plan, organize and co-ordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies. Conference and event planners plan, organize and co-ordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies.

  • Click on any of the Essential Skills to view sample workplace tasks for this occupation.
  • Skill levels are assigned to tasks: Level 1 tasks are the least complex and level 4 or 5 tasks (depending upon the specific skill) are the most complex. Skill levels are associated with workplace tasks and not the workers performing these tasks.
  • Scroll down the page to get information on career planning, education and training, and employment and volunteer opportunities.

Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Text Reading Text 1 2 3
Writing Writing 1 2 3 4 5
Document Use Document Use 1 2
Computer Use Computer Use 1 2 3
Oral Communication Oral Communication 1 2 3
Money Math Money Math 1 2
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1 2 3
Measurement and Calculation Measurement and Calculation 1
Data Analysis Data Analysis 1 2 3
Numerical Estimation Numerical Estimation 1 2 3
Job Task Planning and Organizing Job Task Planning and Organizing 1 2 3 4
Decision Making Decision Making 1 2 3
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2 3

  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.

Reading Text
  • Read industry publications, press releases, economic impact reports and newspaper articles. (2)
  • Read letters and memos from clients and tourism personnel. (2)
  • Read and interpret permits, proposals and grants for employees and funding. (3)
  • Read insurance documents and other legal documents for risk management. (3)
  • Read contractors' proposals and tenders to evaluate them. (3)
  • Read and interpret contracts. (3)
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  • Write photo captions and other short texts. (2)
  • Write business letters and memos. (2)
  • Write job descriptions, including those developed for volunteers. (3)
  • Compose media releases and public service announcements. (3)
  • Write resource development material for sponsorship and individual fundraising. (4)
  • Write project proposals, grant applications and project evaluations. (5)
  • Create marketing materials, scripts, speeches and feature articles. (5)
  • Write program brochures and articles for newsletters. (5)
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Document Use
  • Use media directories. (1)
  • Read function sheets for banquets and other events. (2)
  • Interpret floor plans and site plans. (2)
  • Monitor income and cash flow statements and balance sheets for ongoing projects. (2)
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Computer Use
  • Use communications software. For example, access the Internet and use email. (1)
  • Use word processing. For example, prepare reports and correspondence. (1)
  • Use statistical analysis software. (2)
  • Use bookkeeping, billing and accounting software. For example, manage project funding, payroll and customer accounts. (2)
  • Use a database. For example, manage mailing and contact lists. (2)
  • Use a spreadsheet. For example, prepare budgets and projections. (2)
  • Use graphics software. For example, produce table layout diagrams and floor plans. (2)
  • Use computer-assisted design, manufacture or machining. For example, prepare floor plans and displays. (3)
  • Use computer applications. For example, use desktop publishing applications to prepare advertising layouts, notices and programs. You may also use event planning software and critical path software. (3)
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Oral Communication
  • Call suppliers regarding food, beverages and equipment rentals. (1)
  • Interact with entertainers, catering personnel, event committee members, volunteers and co-workers to plan events and co-ordinate activities. (2)
  • Address audiences via public address system when conducting promotions. (2)
  • Confer with security guards and insurance agents to plan for risks associated with specific events. (2)
  • Discuss event planning with clients and sponsors. (3)
  • Talk to very important persons (VIPs) to clarify roles. (3)
  • Communicate with supervisors, clients and other public relations professionals to define the elements of marketing plans and the content of all marketing materials. (3)
  • Interact with volunteers to motivate, train and give recognition. (3)
  • Meet with clients to discuss the planning for upcoming events. (3)
  • Conduct media interviews. (3)
  • Interact with audience to field questions or handle complaints. (3)
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Money Math
  • Prepare invoices, handle cash and make payments. (2)
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Scheduling or Budgeting and Accounting
  • Prepare monthly budgets and schedules and then monitor actual revenues, expenditures and activities against these. (3)
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Measurement and Calculation
  • Take measurements when reviewing floor plans and staging. (1)
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Data Analysis
  • Compile and interpret numerical information including statistical data and demographic characteristics. (3)
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Numerical Estimation
  • Estimate attendance for licensing. (1)
  • Estimate supply requirements for various events, such as food and beverage requirements. (3)
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Job Task Planning and Organizing
  • Planning and organizing is at the center of the special events co-ordinators' and special events managers' job. They perform a wide variety of tasks, with a range of differing priorities. While some tasks are repetitive, many are unique to a particular event's planning. Shifting circumstances frequently lead to a need to reorganize and re-prioritize tasks. There are multiple sources of work assignments and a high degree of co-ordination required with the work of others. (4)
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Decision Making
  • Choose between possible entertainers. (1)
  • Decide how to handle events when staff, volunteers, performers or suppliers do not show up on time. (2)
  • Decide what marketing and promotional strategies will be most effective for various events. (3)
  • Make budgetary decisions which will ensure accuracy and accountability in financial management. These decisions must be continually re-evaluated and new strategies developed. (3)
  • Make program-design decisions to ensure the smooth flowing of events. (3)
  • Decide on the selection and termination of staff and contractors. (3)
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Problem Solving
  • You are faced with budget shortfalls. Reallocate resources to meet immediate needs. (2)
  • Handle customer complaints and disgruntled participants. Investigate the problem and take steps to resolve it. (2)
  • Deal with suppliers who have broken contracts. Investigate measures to recover any financial losses and put them into action. (2)
  • You are confronted with weather problems which lead to the cancellation of a planned event. Act quickly to limit losses and get information about the cancellation to the media or participants. (2)
  • Cope with delays and slipped deadlines. You must consult with stakeholders and determine what must be done to get the event back on track. (2)
  • Settle disputes among staff members. Use conflict resolution strategies to defuse these volatile situations. (2)
  • Face shifting client priorities and the resulting requirement to renegotiate a client contract at the last minute. (3)
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Finding Information
  • Scan industry newsletters, electronic bulletin boards, and convention centre schedules to find out about other events that might conflict with an event you are planning, or provide opportunities to promote your event. (1)
  • Use business directories to research potential sponsors and partners for events. (2)
  • Read mission statements, constitutions, annual reports and other foundation documents to find out about policies that affect particular events you are planning. (2)
  • Refer to laws and regulations, such as labour laws and those concerning use of public property when planning events. (3)
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