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NOC Code: NOC Code: 1416 Occupation: Court clerks
Occupation Description: Occupation Description:
This unit group includes those who perform support functions in courts of law, such as calling court to order, preparing court dockets and maintaining exhibits. Court clerks are employed by federal, provincial and municipal courts. This unit group includes those who perform support functions in courts of law, such as calling court to order, preparing court dockets and maintaining exhibits. Court clerks are employed by federal, provincial and municipal courts.

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Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Reading 1 2 3 4 5
Writing Writing 1 2 3
Document Use Document Use 1 2 3
Digital Technology Digital Technology 1 2
Oral Communication Oral Communication 1 2 3
Money Math Money Math 1
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1 2 3
Measurement and Calculation Measurement and Calculation 1
Data Analysis Data Analysis 1
Numerical Estimation Numerical Estimation 1 2
Job Task Planning and Organizing Job Task Planning and Organizing 1 2
Decision Making Decision Making 1 2 3
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2

  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.

  • Read memos outlining legal decisions that affect court procedures. (2)
  • Read records of a charge or "information" which lays out the charges against the accused. Read the charges to the accused in court and verify the information is correct. These can be anywhere from a paragraph to a few pages in length. (2)
  • Read court notices, subpoenas, affidavits and transcripts in order to stay abreast of court activities. (2)
  • Read aloud, summarize and interpret for the accused various orders, such as orders of prohibition, probation orders and undertakings. (2)
  • Read statement claims made by plaintiffs and petitions made by lawyers. (3)
  • Read charge sheets relating to offences, such as drug offences, in order to understand the context of specific court proceedings. These charge sheets may contain technical information, such as information relating to the chemical composition of drugs. (3)
  • Read court manuals covering items such as duties in the courtroom, jury trials, civil trials, preliminary hearings and coroners' inquests in order to clarify policies and procedures. (4)
  • Read sections of the criminal code before the court session begins to stay current on matters pertaining to a case. (5)
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  • Type form letters for lawyers, informing interested parties of the results of court proceedings. (1)
  • Write updates to the information, such as the judge's verdict, after court proceedings have been completed. This is done on a computer or by hand. (1)
  • Fill out notices of hearings and orders recording charges and limitations placed on the accused. (2)
  • Write memos to in-house lawyers concerning judges' schedules or to provide information on upcoming cases or particular documents. (2)
  • Prepare minutes for court. (3)
  • Write letters to probation officers about clients or to law firms about the status of cases. (3)
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Document Use
  • Read lists of exhibits and labels on exhibits to keep track of evidence. (1)
  • Read signs posted around the courthouse. (1)
  • Read records of a charge, psychological assessment orders and bench warrants. (2)
  • Fill in statistics on a computer showing how many cases a judge is handling or how many police officers are involved in a charge. (2)
  • Scan drawings used as exhibits to better understand cases, such as drawings of accidents. (2)
  • Complete forms acknowledging that fines, alimony or other payments have been made. (2)
  • Read information on judges' schedules and pre-trial schedules to plan work duties. (2)
  • Complete probation forms, checking off terms that match the conditions set down by the judge. (2)
  • Complete and file recognizance forms and warrants of committal. The former state the accused's offences, conditions of bail set by a judge, dates of charge and conditions of release. The latter authorize the jailing of a convicted offender, recording the provisions of the sentence the accused must serve. (3)
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Digital Technology
  • Use communications software. For example, send an email message to a probation officer. (1)
  • Use a spreadsheet. For example, compile data on records of charges. (1)
  • Use word processing. For example, write memos to co-workers about changes in procedures. (2)
  • Use a database. For example, look up court dates and file numbers. (2)
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Oral Communication
  • Make announcements to the court, such as calling court to order, announcing the judge and the accused, presenting the charges and providing evidence that the accused are knowledgeable of their court date. (1)
  • Speak with courtroom reporters to clarify missed details of court proceedings. (2)
  • Interact with the public, such as witnesses and courtroom observers, to give instructions, take information and administer courtroom procedures, such as swearing in witnesses. (2)
  • Conduct tours of the court for groups of students and visitors. (2)
  • Interact with judges regarding trial and clerk schedules and work progress. (2)
  • Greet individuals who come to pay fines and interact with accused persons when reviewing their charge histories. Use tact and firmness to deal effectively with people who are aggressive or upset about coming to court. (2)
  • Interact with other court clerks to give or obtain information for court, ask questions regarding procedures and co-ordinate work schedules. (2)
  • Communicate with police and lawyers about procedures to be followed and clarify probation terms with probation officers. (3)
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Money Math
  • Receive cash for payment of bail, verify the amount is correct, fill out forms and hand information and cash to the cashier's office. (1)
  • Collect restitution money from convicted persons for payment to victims of their crime, make change and issue receipts. (1)
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Scheduling or Budgeting and Accounting
  • Reconcile bank books, make deposits, reconcile statements and record payments on a computer. (1)
  • Reschedule court dates and adjust priorities when unforeseen events delay the completion of court cases. (3)
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Measurement and Calculation
  • Verify that amounts of cash entered as exhibits in trial evidence are correct. (1)
  • Measure evidence, such as a knife, to ensure it is the length stated in its description. (1)
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Data Analysis
  • Compile and compare annual statistics concerning the frequency of hearings, charges and cases. (1)
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Numerical Estimation
  • Estimate the length of a trial for scheduling purposes, considering the average time per witness, which defence counsel will be present, information from the crown, the nature of the case and whether there will be a charter argument. (2)
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Job Task Planning and Organizing
  • The work of court clerks is determined by court schedules and the requests of lawyers, Crown attorneys and judges. Court clerks complete a core of repetitive tasks, such as completing a variety of forms relating to charges, sentences and conditions. There are frequent interruptions of their work schedules caused by requests for searches and rescheduling of court dates. A great deal of co-ordination with co-workers and judges is required for jurisdictions which run several courtrooms at once. Court clerks must also co-ordinate their activities with other parts of the legal system such as jails and probation offices. (2)
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Decision Making
  • Decide when to call the court to order. (1)
  • Decide whether to call a guard if an accused becomes aggressive while court documents are being filled out. (2)
  • Decide on the order and timeline for completing searches for lawyers and judges. (3)
  • Decide what information is appropriate to give to the media or family of the accused, based on past experience and court policy. (3)
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Problem Solving
  • Information is missing from forms or court files. Speak with the crown, defence and other court clerks to find the information. (1)
  • Files required for court hearings have been misplaced. Search filing systems and make enquiries to staff until they are found. (1)
  • A health emergency has occurred in the court, such as a witness or an accused person fainting. Maintain order while seeking emergency assistance. (2)
  • Critical deadlines have been jeopardized due to staffing shortages. Reschedule tasks and, if necessary, contact supervisors for relief. (2)
  • Scheduling problems have arisen because of incorrect estimates of the lengths of trials. Reschedule the court dates and notify the staff affected. (3)
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Finding Information
  • Obtain information for forms directly from the accused. (1)
  • Refer to files and computer databases to find scheduling information for court cases. (1)
  • Conduct computer searches or read transcripts to identify key points from court proceedings which will require some form of administrative follow-up. (2)
  • Search for information to fill in gaps on documents by speaking with fellow employees, supervisors and personnel in other parts of the legal system. (2)
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