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OSP Occupational Profile

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NOC Code: NOC Code: 1422 Occupation: Data entry clerks
Occupation Description: Occupation Description:
Data entry clerks input coded, statistical, financial and other information into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools. They are employed in the private and public sectors. Data entry clerks input coded, statistical, financial and other information into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools. They are employed in the private and public sectors.

  • Click on any of the Essential Skills to view sample workplace tasks for this occupation.
  • Scroll down the page to get information on career planning, education and training, and employment and volunteer opportunities.

Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Reading 1 2
Writing Writing 1 2
Document Use Document Use 1 2
Digital Technology Digital Technology 1 2 3
Oral Communication Oral Communication 1 2
Money Math Money Math 1 2
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1
Data Analysis Data Analysis 1
Numerical Estimation Numerical Estimation 1 2
Job Task Planning and Organizing Job Task Planning and Organizing 1 2
Decision Making Decision Making 1 2
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2


  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.


Reading
  • Read brief letters and faxes from clients. (1)
  • Refer to computer manuals to find information on software applications. (2)
  • Refer to procedures and regulations manuals when problems arise or instructions must be clarified. (2)
  • Read memos about changes in policy, procedures and personnel. (2)
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Writing
  • Complete forms, such as invoices, packing slips, worksheets and bills of lading. (1)
  • Enter numerical and textual data into the computer. (1)
  • Write notes to co-workers, to provide them with information about files. (1)
  • Complete work orders, noting site locations, delivery instructions, security information and delivery times. (1)
  • Write memos or faxes to request or clarify information. (1)
  • Prepare minutes to record the discussions at staff meetings. (2)
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Document Use
  • Refer to directories to locate customer information and invoicing and billing codes. (1)
  • Create and read labels on client files and charts. (1)
  • Read completed forms, such as application forms, work orders, job reports, purchase orders, questionnaires, client admission forms and timesheets, to assess the data for meaning and accuracy and enter it in the computer. (2)
  • Read computerized records to track invoices by information, such as account, vendor and invoice numbers. (2)
  • Work from coding sheets and use computer printouts in table format. (2)
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Digital Technology
  • Use bookkeeping, billing and accounting software. For example, enter financial data. (2)
  • Use special data entry programs in which you respond to prompts on the screen. (2)
  • Use communications software. For example, use electronic mail or online networks. (2)
  • Use word processing. For example, write memos to clarify information. (2)
  • Use a database. For example, enter and retrieve client data. (3)
  • Use a spreadsheet. For example, produce tables. (3)
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Oral Communication
  • Speak with customers to assist them in completing forms. (1)
  • Contact personnel in other departments to obtain information about invoices. (1)
  • Receive clarification and direction from supervisors. For example, clarify the meaning of a term on a work order before entering the information into the system. (1)
  • Communicate with suppliers about incoming and outgoing data. (1)
  • Consult with computer programmers or analysts to determine the most efficient data entry procedures. (2)
  • Participate in staff meetings to discuss policies and procedures. (2)
  • Interact with co-workers to co-ordinate tasks and to plan how to meet deadlines. (2)
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Money Math
  • Enter cash dispersals, cheques and purchase orders on the computer and verify that calculations are correct. (1)
  • Process invoices, inputting prices, item amounts, taxes and applicable discounts into the computer and use the computer to calculate bill totals. Some prices may also need to be calculated. (2)
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Scheduling or Budgeting and Accounting
  • Compare actual amounts to budgeted amounts when entering new expenditures into computerized system. (1)
  • Enter budget and timesheet information on the computer and verify that calculations are correct. (1)
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Data Analysis
  • Enter numerical data into computerized databases. Assess the accuracy of the data, for example, by checking whether codes fall within an acceptable range. (1)
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Numerical Estimation
  • Estimate how long it will take to complete a task. (1)
  • Estimate correct totals to spot errors. (2)
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Job Task Planning and Organizing
  • Data entry clerks perform ordered and repetitive tasks. They may decide on the priority of work, provided they meet deadlines. Interruptions may be frequent, caused by the need to track down errors in input documents or by the receipt of rush orders. (2)
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Decision Making
  • Decide whether you can assist a customer with a request. (1)
  • Decide whether to enter information onto the computer if there are discrepancies or information is missing. (1)
  • Decide whether to call a customer when information, such as weights or a bill of lading number, is not clear. (1)
  • Decide whether to change records on the computer, such as changing a number on an invoice when it is considered incorrect. (1)
  • Decide whether paperwork has been reported correctly, such as payroll figures, purchase orders or work hours. Sign and authorize figures and do the final checking before payment. (2)
  • Decide, in consultation with a co-worker, the order in which tasks are to be completed. You may decide to recommend system changes to your supervisor. (2)
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Problem Solving
  • A customer has requested a product but does not know the product code. Match the product description with computer listings to find the needed information. (1)
  • Incorrect data has been discovered when processing paperwork, such as purchase orders or payroll. Check with sources and, if necessary, re-enter the data. (1)
  • An invoice has been received but the supporting paperwork is incomplete (i.e. receipts are missing). Try to locate the missing information by calling the worker who authorized the invoice. (1)
  • Sources of information are inconsistent. For example, a work site timesheet and an injury report may show a different number of hours worked. Check with forepersons or managers to verify information. (2)
  • The computers are down and now there are production and scheduling problems. Find alternative methods to complete work orders or prepare information for payroll in the limited amount of time available. (3)
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Finding Information
  • Find invoice or product order status in computer or paper records. (1)
  • Find names, addresses and telephone numbers in telephone books or directories. (1)
  • Obtain information from co-workers to clarify input documents, such as the number of hours worked or details of purchase orders. (2)
  • Seek information about computer programs and systems from computer programmers and analysts. (2)
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