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OSP Occupational Profile

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NOC Code: NOC Code: 1422 Occupation: Data Entry Clerks
Occupation Description: Occupation Description:
Data entry clerks type at keyboards and data entry consoles to input coded, statistical and other information onto diskettes, disks or tapes for storage. They are employed in offices and computer centres throughout the private and public sectors. Data entry clerks type at keyboards and data entry consoles to input coded, statistical and other information onto diskettes, disks or tapes for storage. They are employed in offices and computer centres throughout the private and public sectors.

  • Click on any of the Essential Skills to view sample workplace tasks for this occupation.
  • Skill levels are assigned to tasks: Level 1 tasks are the least complex and level 4 or 5 tasks (depending upon the specific skill) are the most complex. Skill levels are associated with workplace tasks and not the workers performing these tasks.
  • Scroll down the page to get information on career planning, education and training, and employment and volunteer opportunities.

Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Text Reading Text 1 2
Writing Writing 1 2
Document Use Document Use 1 2
Computer Use Computer Use 1 2 3
Oral Communication Oral Communication 1 2
Money Math Money Math 1 2
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1
Data Analysis Data Analysis 1
Numerical Estimation Numerical Estimation 1 2
Job Task Planning and Organizing Job Task Planning and Organizing 1 2
Decision Making Decision Making 1 2
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2


  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.


Reading Text
  • Read brief letters and faxes from clients. (1)
  • Read memos about changes in policy, procedures and personnel. (2)
  • Refer to procedures and regulations manuals when problems arise or instructions must be clarified. (2)
  • Refer to computer manuals to find information on software applications. (2)
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Writing
  • Write notes to co-workers, to provide them with information about files. (1)
  • Complete work orders, noting site locations, delivery instructions, security information and delivery times. (1)
  • Enter numerical and textual data into the computer. (1)
  • Complete forms, such as invoices, packing slips, worksheets and bills of lading. (1)
  • Write memos or faxes to request or clarify information. (1)
  • Prepare minutes to record the discussions at staff meetings. (2)
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Document Use
  • Ceate and read labels on client files and charts. (1)
  • Refer to directories to locate customer information and invoicing and billing codes. (1)
  • Work from coding sheets and use computer printouts in table format. (2)
  • Read computerized records to track invoices by information, such as account, vendor and invoice numbers. (2)
  • Read completed forms, such as application forms, work orders, job reports, purchase orders, questionnaires, client admission forms and timesheets, to assess the data for meaning and accuracy and enter it in the computer. (2)
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Computer Use
  • Use special data entry programs in which you respond to prompts on the screen. (2)
  • Use word processing. For example, write memos to clarify information. (2)
  • Use communications software. For example, use electronic mail or online networks. (2)
  • Use bookkeeping, billing and accounting software. For example, enter financial data. (2)
  • Use a database. For example, enter and retrieve client data. (3)
  • Use a spreadsheet. For example, produce tables. (3)
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Oral Communication
  • Communicate with suppliers about incoming and outgoing data. (1)
  • Speak with customers to assist them in completing forms. (1)
  • Contact personnel in other departments to obtain information about invoices. (1)
  • Receive clarification and direction from supervisors. For example, clarify the meaning of a term on a work order before entering the information into the system. (1)
  • Interact with co-workers to co-ordinate tasks and to plan how to meet deadlines. (2)
  • Participate in staff meetings to discuss policies and procedures. (2)
  • Consult with computer programmers or analysts to determine the most efficient data entry procedures. (2)
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Money Math
  • Enter cash dispersals, cheques and purchase orders on the computer and verify that calculations are correct. (1)
  • Process invoices, inputting prices, item amounts, taxes and applicable discounts into the computer and use the computer to calculate bill totals. Some prices may also need to be calculated. (2)
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Scheduling or Budgeting and Accounting
  • Enter budget and timesheet information on the computer and verify that calculations are correct. (1)
  • Compare actual amounts to budgeted amounts when entering new expenditures into computerized system. (1)
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Data Analysis
  • Enter numerical data into computerized databases. Assess the accuracy of the data, for example, by checking whether codes fall within an acceptable range. (1)
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Numerical Estimation
  • Estimate how long it will take to complete a task. (1)
  • Estimate correct totals to spot errors. (2)
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Job Task Planning and Organizing
  • Data entry clerks perform ordered and repetitive tasks. They may decide on the priority of work, provided they meet deadlines. Interruptions may be frequent, caused by the need to track down errors in input documents or by the receipt of rush orders. (2)
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Decision Making
  • Decide whether to enter information onto the computer if there are discrepancies or information is missing. (1)
  • Decide whether you can assist a customer with a request. (1)
  • Decide whether to change records on the computer, such as changing a number on an invoice when it is considered incorrect. (1)
  • Decide whether to call a customer when information, such as weights or a bill of lading number, is not clear. (1)
  • Decide, in consultation with a co-worker, the order in which tasks are to be completed. You may decide to recommend system changes to your supervisor. (2)
  • Decide whether paperwork has been reported correctly, such as payroll figures, purchase orders or work hours. Sign and authorize figures and do the final checking before payment. (2)
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Problem Solving
  • Incorrect data has been discovered when processing paperwork, such as purchase orders or payroll. Check with sources and, if necessary, re-enter the data. (1)
  • A customer has requested a product but does not know the product code. Match the product description with computer listings to find the needed information. (1)
  • An invoice has been received but the supporting paperwork is incomplete (i.e. receipts are missing). Try to locate the missing information by calling the worker who authorized the invoice. (1)
  • Sources of information are inconsistent. For example, a work site timesheet and an injury report may show a different number of hours worked. Check with forepersons or managers to verify information. (2)
  • The computers are down and now there are production and scheduling problems. Find alternative methods to complete work orders or prepare information for payroll in the limited amount of time available. (3)
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Finding Information
  • Find invoice or product order status in computer or paper records. (1)
  • Find names, addresses and telephone numbers in telephone books or directories. (1)
  • Seek information about computer programs and systems from computer programmers and analysts. (2)
  • Obtain information from co-workers to clarify input documents, such as the number of hours worked or details of purchase orders. (2)
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