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NOC Code: NOC Code: 1423 Occupation: Desktop publishing operators and related occupations
Occupation Description: Occupation Description:
Desktop publishing operators use computers to enter copy into a typesetting system or operate typesetting output equipment to produce text that is ready to print. They are employed by firms that specialize in typesetting, commercial printing companies, publishing and printing companies and various establishments in the public and private sectors that have in-house printing departments. Desktop publishing operators use computers to enter copy into a typesetting system or operate typesetting output equipment to produce text that is ready to print. They are employed by firms that specialize in typesetting, commercial printing companies, publishing and printing companies and various establishments in the public and private sectors that have in-house printing departments.

  • Click on any of the Essential Skills to view sample workplace tasks for this occupation.
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Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Reading 1 2 3 4
Writing Writing 1 2 3
Document Use Document Use 1 2 3
Digital Technology Digital Technology 1 2 3 4
Oral Communication Oral Communication 1 2 3
Money Math Money Math 1 2
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1 2
Measurement and Calculation Measurement and Calculation 1 2 3
Numerical Estimation Numerical Estimation 1 2 3
Job Task Planning and Organizing Job Task Planning and Organizing 1 2 3
Decision Making Decision Making 1 2 3
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2 3

  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.

  • Read corrections to be made to text. (1)
  • Read work orders and insertion sheets which give changes to work orders. (2)
  • Read instruction sheets which give specifications for various jobs, such as how to design and typeset a label, booklet or brochure. (2)
  • Read trade magazine articles, journals and books on software and hardware to keep up-to-date with industry developments. (3)
  • Read and edit text in articles and announcements for effectiveness and correctness in spelling and grammar. (4)
  • Read computer manuals to troubleshoot and to learn about hardware and software. (4)
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  • Write notes as reminders and to organize work. (1)
  • Copy-type text provided by others. (2)
  • Write notes to co-workers describing the status of particular jobs or problems encountered. (2)
  • Complete written sections on work order forms. (2)
  • Revise the writing of others when typesetting materials. (2)
  • Write memos, for example, to describe the uses of new software programs. (3)
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Document Use
  • Read icons, images and menus on computer screens. (1)
  • Read lists of job priorities. (1)
  • Consult lists of font types and sizes in preparation for publishing products. (2)
  • Read printing deadline schedules. (2)
  • Read and complete forms, such as invoices, work forms and order forms. (2)
  • Use charts to convert between units of measurement, such as points, picas or inches. (2)
  • Refer to assembly drawings in computer manuals when setting up new equipment. (3)
  • Read charts in trade magazines comparing computer hardware in regard to compatibility, speed, power and price. (3)
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Digital Technology
  • Use communications software. For example, use email to transfer files to print shops or publishers. (2)
  • Use word processing. For example, write reports and prepare camera-ready text copy. (3)
  • Use a database. For example, draw upon material stored in a database in order to adapt it into a new product. (3)
  • Use graphics software. For example, use software to design, desktop publish and produce camera-ready material for printing. (4)
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Oral Communication
  • Receive instructions from sales or editorial staff regarding client orders. (1)
  • Give verbal instructions to co-workers about required changes to the layout of an ad or other product. (1)
  • Communicate with suppliers about the ordering of supplies and computer equipment. (1)
  • Report quotes, delivery times and job progress to managers. (1)
  • Provide details on work to illustrators and writers. (2)
  • Present information to co-workers on newly implemented procedures or new computer software. (2)
  • Co-ordinate tasks with co-workers, particularly when working on different parts of the same job. (2)
  • Attend staff meetings to discuss rates of production, procedures, goals, problems or changes in policy and to make specific recommendations. (2)
  • Talk with the supervisor about projects, deadlines and computer applications. Provide job details to illustrators and copy writers. (2)
  • Talk with clients to discuss how best to design desired products, clarify work specifications, give quotes and negotiate delivery dates and prices. (3)
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Money Math
  • Total simple bills. (1)
  • Prepare invoices, including the calculation of taxes. (2)
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Scheduling or Budgeting and Accounting
  • Schedule time to complete jobs. (2)
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Measurement and Calculation
  • Measure, using a computer screen ruler, the dimensions of an amount of text to see if it will fit on a certain size of paper. (1)
  • Measure the size and calculate the area of text, images and charts and measure paper to determine where to set margins and columns and how to balance spacing. (2)
  • Convert measurements, such as picas and agates, to inches. (2)
  • Use precise measurements of text, figures and illustrations to draw original orders to scale and create master copies on the computer. (3)
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Numerical Estimation
  • Estimate font size and the size of images in order to make products legible, effective and appealing to the reader. (1)
  • Estimate time and materials required when preparing quotes for customers. (2)
  • Estimate prices for jobs when preparing quotes, taking into account how long the job will take, the materials required and the quantity to be produced. A fair degree of precision is required. (3)
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Job Task Planning and Organizing
  • Desktop publishing operators and workers in related occupations set their own schedules or obtain job assignments from supervisors. Schedules are often tight and closely related to the deadlines of publishers. Interruptions due to rush orders, questions from co-workers and customers and special assignments are frequent, leading to constant juggling of schedules. Schedules are co-ordinated with other co-workers such as typographers, scanners and proofreaders. (3)
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Decision Making
  • Make design decisions subject to the customer's approval, such as what colours to use and where to place images. (1)
  • Make typesetting decisions such as what format and font to use when they have not already been specified. (1)
  • Decide whether last minute change requests from customers are possible. (2)
  • Decide whether to modify existing templates on a database to create new products or to recommend designing new graphics and templates. (2)
  • Decide how to organize workloads on the basis of customer priorities, the time needed to complete jobs, other team members' schedules and due dates. (3)
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Problem Solving
  • Machinery has broken down. Replace or borrow parts, call a repairperson or get extensions on affected jobs. (2)
  • Subcontractors have not completed their work on time and this has resulted in scheduling difficulties. Solve the problem by hiring another subcontractor or adjusting the schedule. (2)
  • Products have been printed with text errors. Determine the time and cost parameters of rework. (2)
  • A negative is too hazy or a malfunctioning machine has produced a flawed product. Correct technical problems as they arise. (2)
  • A customer decides to make changes too close to the completion of the job. Extend the due date, adjust the price or explain to the customer that the changes have been made too late. (2)
  • Software problems have arisen. Solve software problems by troubleshooting or contacting the company's computer support staff. (3)
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Finding Information
  • Consult electronic files by customer name, account or invoice number to find details on jobs. (1)
  • Contact clients, managers or other co-workers to clarify job requirements. (2)
  • Research symbols and illustrations in books and trade magazines to establish their applicability to client work orders. (2)
  • Use phone books or call servicers when seeking computer support or replacement computers. (2)
  • Draw comparative information from many manuals and suppliers when evaluating what new computer equipment should be purchased. (3)
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