Ontario Skills Passport
Layout structure
header
Header structure
header
navigation
Display Noc
OSP Occupational Profile

OSP Occupational Profile

Print Occupational Profile

Display page browsing back option list
Display page browsing back option list <<Back
Display Noc Details
NOC Code: NOC Code: 1423 Occupation: Desktop Publishing Operators and Related Occupations
Occupation Description: Occupation Description:
Desktop publishing operators use computers to enter copy into a typesetting system or operate typesetting output equipment to produce text that is ready to print. They are employed by firms that specialize in typesetting, commercial printing companies, newspapers, magazines and in various establishments in the public and private sectors that have in-house printing departments. This unit group also includes markup persons and pre-flight operators. Desktop publishing operators use computers to enter copy into a typesetting system or operate typesetting output equipment to produce text that is ready to print. They are employed by firms that specialize in typesetting, commercial printing companies, newspapers, magazines and in various establishments in the public and private sectors that have in-house printing departments. This unit group also includes markup persons and pre-flight operators.

  • Click on any of the Essential Skills to view sample workplace tasks for this occupation.
  • Skill levels are assigned to tasks: Level 1 tasks are the least complex and level 4 or 5 tasks (depending upon the specific skill) are the most complex. Skill levels are associated with workplace tasks and not the workers performing these tasks.
  • Scroll down the page to get information on career planning, education and training, and employment and volunteer opportunities.

Table will display the Skill Level for the Noc specified
Essential Skills Essential Skills Levels
Reading Text Reading Text 1 2 3 4
Writing Writing 1 2 3
Document Use Document Use 1 2 3
Computer Use Computer Use 1 2 3 4
Oral Communication Oral Communication 1 2 3
Money Math Money Math 1 2
Scheduling or Budgeting and Accounting Scheduling or Budgeting and Accounting 1 2
Measurement and Calculation Measurement and Calculation 1 2 3
Numerical Estimation Numerical Estimation 1 2 3
Job Task Planning and Organizing Job Task Planning and Organizing 1 2 3
Decision Making Decision Making 1 2 3
Problem Solving Problem Solving 1 2 3
Finding Information Finding Information 1 2 3


  • The skill levels represented in the above chart illustrate the full range of sample tasks performed by experienced workers and not individuals preparing for or entering this occupation for the first time.
  • Note that some occupational profiles do not include all Numeracy and Thinking Essential Skills.

If you would like to print a copy of the chart and sample tasks, click on the "Print Occupational Profile" button at the top of the page.


Reading Text
  • Read corrections to be made to text. (1)
  • Read work orders and insertion sheets which give changes to work orders. (2)
  • Read instruction sheets which give specifications for various jobs, such as how to design and typeset a label, booklet or brochure. (2)
  • Read trade magazine articles, journals and books on software and hardware to keep up to date with industry developments. (3)
  • Read and edit text in articles and announcements for effectiveness and correctness in spelling and grammar. (4)
  • Read computer manuals to troubleshoot and to learn about hardware and software. (4)
Back to Top

Writing
  • Write notes as reminders and to organize work. (1)
  • Copy-type text provided by others. (2)
  • Revise the writing of others when typesetting materials. (2)
  • Write notes to co-workers describing the status of particular jobs or problems encountered. (2)
  • Complete written sections on work order forms. (2)
  • Write memos, for example, to describe the uses of new software programs. (3)
Back to Top

Document Use
  • Read lists of job priorities. (1)
  • Read icons, images and menus on computer screens. (1)
  • Consult lists of font types and sizes in preparation for publishing products. (2)
  • Read printing deadline schedules. (2)
  • Read and complete forms, such as invoices, work forms and order forms. (2)
  • Use charts to convert between units of measurement, such as points, picas or inches. (2)
  • Read charts in trade magazines comparing computer hardware in regard to compatibility, speed, power and price. (3)
  • Refer to assembly drawings in computer manuals when setting up new equipment. (3)
Back to Top

Computer Use
  • Use communications software. For example, use email to transfer files to print shops or publishers. (2)
  • Use a database. For example, draw upon material stored in a database in order to adapt it into a new product. (3)
  • Use word processing. For example, write reports and prepare camera-ready text copy. (3)
  • Use graphics software. For example, use software to design, desktop publish and produce camera-ready material for printing. (4)
Back to Top

Oral Communication
  • Receive instructions from sales or editorial staff regarding client orders. (1)
  • Communicate with suppliers about the ordering of supplies and computer equipment. (1)
  • Give verbal instructions to co-workers about required changes to the layout of an ad or other product. (1)
  • Report quotes, delivery times and job progress to managers. (1)
  • Provide details on works to illustrators and writers. (2)
  • Present information to co-workers on newly implemented procedures or new computer software. (2)
  • Attend staff meetings to discuss rates of production, procedures, goals, problems or changes in policy and to make specific recommendations. (2)
  • Co-ordinate tasks with co-workers, particularly when working on different parts of the same job. (2)
  • Talk with the supervisor about projects, deadlines and computer applications. Provide job details to illustrators and copy writers. (2)
  • Talk with clients to discuss how best to design desired products, clarify work specifications, give quotes and negotiate delivery dates and prices. (3)
Back to Top

Money Math
  • Total simple bills. (1)
  • Prepare invoices, including the calculation of taxes. (2)
Back to Top

Scheduling or Budgeting and Accounting
  • Schedule time to complete jobs. (2)
Back to Top

Measurement and Calculation
  • Measure, using a computer screen ruler, the dimensions of an amount of text to see if it will fit on a certain size of paper. (1)
  • Convert measurements, such as picas and agates, to inches. (2)
  • Measure the size and calculate the area of text, images and charts and measure paper to determine where to set margins and columns and how to balance spacing. (2)
  • Use precise measurements of text, figures and illustrations to draw original orders to scale and create master copies on the computer. (3)
Back to Top

Numerical Estimation
  • Estimate font size and the size of images in order to make products legible, effective and appealing to the reader. (1)
  • Estimate time and materials required when preparing quotes for customers. (2)
  • Estimate prices for jobs when preparing quotes, taking into account how long the job will take, the materials required and the quantity to be produced. A fair degree of precision is required. (3)
Back to Top

Job Task Planning and Organizing
  • Desktop publishing operators and workers in related occupations set their own schedules or obtain job assignments from supervisors. Schedules are often tight and closely related to the deadlines of publishers. Interruptions due to rush orders, questions from co-workers and customers and special assignments are frequent, leading to constant juggling of schedules. Schedules are co-ordinated with other co-workers such as typographers, scanners and proofreaders. (3)
Back to Top

Decision Making
  • Make design decisions subject to the customer's approval, such as what colours to use and where to place images. (1)
  • Make typesetting decisions such as what format and font to use when they have not already been specified. (1)
  • Decide whether to modify existing templates on a database to create new products or to recommend designing new graphics and templates. (2)
  • Decide whether last minute change requests from customers are possible. (2)
  • Decide how to organize workloads on the basis of customer priorities, the time needed to complete jobs, other team members' schedules and due dates. (3)
Back to Top

Problem Solving
  • Subcontractors have not completed their work on time and this has resulted in scheduling difficulties. Solve the problem by hiring another subcontractor or adjusting the schedule. (2)
  • A negative is too hazy or a malfunctioning machine has produced a flawed product. Correct technical problems as they arise. (2)
  • A customer decides to make changes too close to the completion of the job. Extend the due date, adjust the price or explain to the customer that the changes have been made too late. (2)
  • Machinery has broken down. Replace or borrow parts, call a repairperson or get extensions on affected jobs. (2)
  • Products have been printed with text errors. Determine the time and cost parameters of rework. (2)
  • Software problems have arisen. Solve software problems by troubleshooting or contacting the company's computer support staff. (3)
Back to Top

Finding Information
  • Consult electronic files by customer name, account or invoice number to find details on jobs. (1)
  • Use phone books or call servicers when seeking computer support or replacement computers. (2)
  • Contact clients, managers or other co-workers to clarify job requirements. (2)
  • Research symbols and illustrations in books and trade magazines to establish their applicability to client work orders. (2)
  • Draw comparative information from many manuals and suppliers when evaluating what new computer equipment should be purchased. (3)
Back to Top

footer